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Print this pageBidding Documents

This folder consists of sample bidding documents issued by ministries of public works/transport and road administrations to procure road management and maintenance under PBC. In addition, this folder offers samples of some particularly interesting elements of a bid package, e.g. a request for contractor qualifications, maintenance standards, and others. The intent is to assist institutions that are new to PBC by giving them a variety of models for possible starting points, which they would then build on to draft bidding documents matching their country’s conditions and constraints, aspects to be covered, and PBC objectives. The countries’ bidding documents should be reviewed in conjunction with the Country Matrix and respective Case Studies (if available) to understand better the context in which they were developed.

It is strongly recommended to use the WB Sample Bidding Documents as a starting point. Four of the included sample bidding documents were used on WB-financed projects, illustrating the adaptation of the original Bank document, 2004, to suit local conditions: in Cambodia (for national roads in 2004); Serbia and Montenegro (hybrid contract, for main and regional roads in 2004); Madagascar (contracts to maintain all season roads are underway); and Tanzania (for unpaved all season roads in 2005). To see somewhat different approaches, readers shall examine bidding documents prepared in New Zealand (for state roads, revised edition of 2005); and Washington, D.C, USA (for interstate highways and road structures in 2000).

  1. 2006 World Bank Sample Bidding Documents for Procurement of Works and Services under Output- and Performance-based Road Contracts.
    Contact persons: A. Schliessler, aschliessler@worldbank.org, and Graham Williams, g.williams@bceom.fr

    These Documents were issued by the WB to provide its clients with an alternative to the traditional methods of procuring road reconstruction, rehabilitation and maintenance. Also available here. (You may also copy and paste the following link in the Web browser window:
    http://web.worldbank.org/WBSITE/EXTERNAL/PROJECTS/PROCUREMENT/0,,
    contentMDK:20646773~menuPK:84284~pagePK:84269~piPK:60001558~theSitePK:84266,00.html
    . )







  2. Cambodia: Bidding Document . (See Cambodia in Country Matrix).
    Courtesy of Kingdom of Cambodia Ministry of Public Works and Transport
    Contact person: Phil McCord, pmccord@louisberger.com
    The Document was developed by the Ministry of Public Works and Transport of the Kingdom of Cambodia in 2004 to invite bid through the National Bidding Competition to execute routine maintenance on 331 km of national roads under a performance-based contract.

  3. British Columbia, Canada: Request for Qualifications and Maintenance Standards (Visit Case study and Country matrix).
    Courtesy of British Columbia Ministry of Transportation
    Contact persons: Reg Fredrickson, Reg.Fredrickson@gov.bc.ca, and Nicole Pharand-Fraser, Nicole.PharandFraser@gov.bc.ca

    This Request for Qualifications, issued by the British Columbia Ministry of Transportation (BC MOT), is for the purpose of eliciting responses from firms wishing to be qualified by the Ministry to submit proposals for Highway Maintenance Contracts. Two other useful documents from British Columbia are also included, the Quality Plan and Contractor Assessment Program Manual, and Maintenance Standards. Both of them are living documents and are subject to change at any time. Users of the Guide are advised to query the BC MOT website for their most recent versions.

    Request for Qualifications
    Statement of Qualification, Amendment to Statement of Qualification, and Update to
    Statement of Qualification

    Quality Plan and Contractor Assessment Program Manual (as of September 2004)
    Maintenance Standards (as of February 2003)
    Additional information can be found at the BC MOT Highway Maintenance Contracts website. (You also may copy and paste the following link in the Web browser window: http://www.th.gov.bc.ca/BCHighways/contracts/maintenance/hwy_maintenance_contracts.htm )






  4. Madagascar: Bidding Documents and Prequalification Document for Pilot Projects for Performance-based Management and Maintenance of Roads [in French] (See Country matrix).
    Contact persons: A. Schliessler, aschliessler@worldbank.org, and Graham Williams, g.williams@bceom.fr

    These documents were prepared to launch pilot performance-based contracts for management and maintenance of national roads. The contracts are expected to be awarded in 2006. The documents are similar to the ones prepared for Tanzania, shown below, except for the language used: they are in French for Madagascar and in English for Tanzania. The enclosed Technical Report presents the summary of findings and recommendations generated during the preparation of this pilot.

    Note: the following documents are provided in French
    Prequalification Document for Procurement
    Bidding Document – Volume 1
    Bidding Document – Volume 2
    Technical Reporrt “Design and Procurement of Pilot Contracts for the Performance-based
    Management and Maintenance of Roads”






  5. New Zealand: State Highway Maintenance Contract Proforma Manual and Pre-Qualification Procedure Manual (See Case study and Country matrix pages). Courtesy of Transit NZ

    In 2006, Transit NZ released the sixth edition of the State Highway Maintenance Contract Proforma Manual SM032 and the forth edition of "Pre-Qualification - Procedure Manual for Trial". It contains all of Transit NZ's tender documents relevant for performance-based road maintenance contracting, in a standard format. Specifically, Appendices B show the Maintenance Contract Proforma Manual SM032, designed for use by consultants when preparing tender documents for hybrid contracts. Appendices C do the same for pure performance-based maintenance contracts. (Appendix A is omitted as it relates to the traditional method-based procurement model.) Part of the first-edition tender document that New Zealand developed for its pilot Performance Specified Maintenance Contract PSMC 001 is enclosed for those readers who are interested in following the evolution of the PBC principles and practices.

    Contents, Introduction, SOMAC (Standard Maintenance Contract) Policy & Document Preparation
    Appendix B1: Instructions for Tendering
    Appendix B2: Schedule of Prices & Basis of Payment
    Appendix B3: Conditions of Contract
    Appendix B4: Specifications
    Appendix B5: Appendices
    Appendix C1: PSMC Model - Request for Tender
    Appendix C2: PSMC Model - Schedule of Prices and Basis of Payment
    Appendix C3: PSMC Model - Conditions of Contract
    Appendix C4: PSMC Model – Specifications
    Appendix C5: PSMC Model – Appendices
    Performance Based Specification for Bituminous Reseals. 2002. TNZ P/17.
    Performance Based Specification for Traffic Signs. 2003. TNZ P/24.
    Pre-Qualification. Procedure Manual for Trial
    Part of Performance Specified Maintenance Contract PSMC 001


    Additional information can be found at the Transit NZ website: http://www.transit.govt.nz/






  6. Serbia and Montenegro: Bidding Document for Routine and Winter Maintenance of Main and Regional Roads (See Case study and Country matrix pages).
    Courtesy of Republic of Serbia and Montenegro Road Directorate
    Contact persons: Djordje Djordjevic, djordjedjordjevic@beotel.yu, Zarko Belic, z.bjelic@eunet.yu, Gordana Suboticki, gocasub@eunet.yu

    The tender documents for international competitive bidding were developed in 2004 by the Road Directorate of Serbia and Montenegro, to invite bidders to execute routine and winter maintenance on 660 km of main and regional roads, under a three-year hybrid performance-based contract.

    Invitation for Bids and Instruction to Bidders
    Conditions of Contract and Contract Data
    Specifications
    Security Forms






  7. Tanzania: Bidding Documents and Prequalification Document for Pilot Projects for Performance-based Management and Maintenance of Roads (See Country matrix page).
    Contact persons: A. Schliessler, aschliessler@worldbank.org, and Graham Williams, g.williams@bceom.fr

    These documents were prepared to launch on a pilot basis six packages of performance-based contracts for management and maintenance of roads covering about 1,100 km of Tanzania’s national road network. The contracts are expected to be launched in 2006. The documents are similar to the ones prepared for Madagascar (shown above). The Technical Report presents the summary of findings and recommendations generated during the tender preparation and bid evaluation process.

    Prequalification Document for Procurement
    Entire Bidding Document – Volume 1
    Entire Bidding Document – Volume 2
    Technical Report “Design and Procurement of Pilot Contracts for the Performance-based Management and Maintenance of Roads”






  8. Washington, D.C., USA: Request for Proposals (See also Case study and Country matrix).
    Courtesy of FHWA
    Contact persons: James Sorenson, james.sorenson@fhwa.dot.gov, and Mark Robinson, mark.d.robinson@saic.com

    This document was developed in 2000 by the District of Columbia Department of Public Works (DCDPW), in cooperation with the US Federal Highway Administration (FHWA) to request proposals from the private sector for management of roadway assets of the National Highway System along approximately 75 miles of streets and urban roads for the period of five years.

    Request for Proposal, Volume 1
    Bid Forms
    Asset Performance Measures Part 1
    Asset Performance Measures Part 2
    Wheelchair and Bicycle Ramp Specifications
    Erosion and Sediment Control Specifications



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